DOCUMENT MANAGEMENT SYSTEM FEATURES

OUR DMS COMES PACKED WITH USEFUL FEATURES

DMS is always rated by its ability to Do More! Our Document Management System has features that will make your work-life easy.

DIGITAL SIGNATURES

Our Document Management System comes with PDF signatures. You can use our desktop app or Internet explorer to Sign a PDF document.

You can also easily integrate DocuSign with our DMS.

Document Management System Digital Signature
Document Management System ARIE

AUTOMATED ROBOT INTEGRATION

Our Document Management’s secret weapon is our A.R.I.E. It stands for Automated Robot Integrated Explorer. Our DMS robot does a lot of heavy lifting in the background.
 
All your automated tasks and OCR + Automated naming requests first go to ARIE and then gets executed. This way we save on front end UI delay on information.

DOCUMENT SHARING

Our Document management can be used to share documents with external users. You can share online, auto-updating links with external users. They are called External links. You can also put a deadline on the link.
 
Based on permission level, users can also share documents with internal users with a deadline. Users can also export the documents to their machines and share them with external parties from their desired email clients.
 
Many ways to share documents internally and externally in Our DMS
Document Management System External Link Sharing
Document Managament System Complete Audit Log

COMPLETE AUDIT LOG

Our Document Management logs all activities that are performed by a user in the system. Admins of the system/organizations also have the right to extract a detailed per-user report from the beginning of system usage.

Apart from this Our DMS will also track per document history. Any changes done to a document will always be recorded on an individual level.

Get to know more about our Reporting system. Contact Us now.

DOCUMENT VERSION CONTROL

Our Document Management System allows document versioning. This is enabled when a user Checks in and Checks out a document from the system.
 
Versioning in Our DMS allows users to move back and forth between previous and future versions of documents.
Doument Management Document Versioning
Document Management System Email Notification

EMAIL NOTIFICATIONS

Our Document Management System is capable to send out emails directly from the system using the Built-In email Client.
 
Users can also receive automated task-related notifications from Our DMS. Workflows are the best example of this scenario.
 
Users can also opt-in to receive a notification on a certain document that gets edited by anyone else or is checked out to dome one for more days than allowed.

COMPANY WIDE COLABORATION

Our Document Management System was built to scale up for large organizations. We offer solutions that can fit a single office or a group of companies.

Our DMS can be configured to have more than 1 fileroom for a company that has many branch locations or the same setup can be replicated for a Governing Group of Companies.

Document Management System Company Wide Collaboration
Document Management System PDF Forms

PDF FORMS

Our Document Management System with the help of our desktop application/internet explorer can enable a user to fill in PDF forms right from the Web Browser.

This feature can help many companies go paperless as forms processing can be digitized with this feature.

FILE ORGANIZATION

Our Document Management System incorporates years old, tested, and perfected cabinet filing system. The cabinet filing system is the easiest way to file your documents systematically.

Users of Our DMS will not have a problem understanding how to store their documents in the system. Our structure consists of – Cabinets, Folders, Sub-Dividers, Document Tabs, Documents, and Metadata.

Our DMS was built to be simple, not complicated.

Document Management System File Organization
Document Management System File Search

FILE SEARCH

Our Document Management System allows users to retrieve their documents easily. searching for a document becomes easy when there are many options you can use. Quick Search, Advanced Search, Folder Search, Cabinet view, and more.

Retrieval is supposed to be the easiest of all the features that a user can use in a DMS. Our DMS makes it easy to retrieve.

CLOUD SYSTEM

Our Document Management System is a complete Cloud-Based system. You can access Our DMS from any web browser and our system is optimized for multiple screen sizes.

Cloud System also means less strain on your ICT spending on owning and managing an in-house server. Leave your ICT worries about the DMS to us on the Cloud.

Document Management System Cloud System
Document Management System Integration

EASY INTEGRATION

Our Document Management System has API access that our clients can use to integrate with their 3rd party applications. It can be used to receive data and synchronize information across the board.

We also provide out of the box integrations for Quickbooks, GP Dynamics, Adobe Creative Suite, Microsoft Office and more.

Contact Us now for more information.

COMPLIANCE

Our Document Management System

Track all system activity with the audit log. Including time stamps and which user performed each activity. Complete version control built-in to allow for access to previous document versions.

DOD | HIPAA | ISO | ADA | OSHA | SEC | SOX | FDA | FACTA

Document Management System Compliance
Document Management System Scalability

SCALABILITY

Our Document Management System can be scaled to any organizational needs. 5 users or 5000 users. Our system can handle all their day to day tasks with ease.

Our DMS was built from ground up to scale on a larger level.

file security

Our Document Management System has many security levels. There are called permissions matrix. Admins can enable and disable these permissions for a group of users or an individual user as per requirement.

Permissions can be set on Cabinets, Each Folder, Documents, and Hide sensitive metadata. Your documents in Our DMS will be secure and safe.

Document Management System File Security
Document Management System Workflow

automated workflow

Our Document Management System comes with a Built-in Workflow solution. Create a complicated approval system in Our DMS. Include signatures on documents with YES or NO approval stages.

Contact Us for more information on Workflow.

customer training

Our Document Management System is very easy to use and understand. We help you in the structure management from the beginning and train the IT department in Administrative Tasks and Users on how to use the system effectively.

Our DMS also comes with FREE online training classes which users can register. These classes are online classes from the US by our Trainers. Personal attention is given to each of our clients and user.

Document Management System Customer Training
Document Management System Award Winning Support

award winning support

Our Document Management System needs less support in terms of technical issues as the system is cloud system.

We as a company, supporting Our DMS has won many awards for best support to our clients.

html forms

Our Document Management System comes with HTML form creation. Users can create HTML forms that can be used for Feedback submission or application.

Our DMS HTML forms also support file upload from out of the Our DMS. This adds a new set of features for use in the organization.

Document Management System HTML Forms
Document Management System Contact Management System

contact management system

Our Document Management System comes with a robust Contact Management System. CMS can be used by the marketing department to follow news leads and create opportunities.

Our DMS Contact Management System is an added software that was introduced for our client’s simple needs.

learning management system

Our Document Management System comes with yet another system in-built, Learning Management System. This LMS can be used by users of the Our DMS.

Our DMS introduced this simple set of software to assist our clients in their user training and learning capabilities. Software is part of the system at no extra charge.

Document Management System Learning Management System

AUTOMATED ROBOT INTEGRATED EXPLORER

See what’s driving Our DMS behind the scenes.

Document Management System is here to help your Organization go Paperless.

Start the digitizing of Documents now!

savings

What will you save with Our DMS?

1 %
Reduction in Document Storage
1 %
reduction in staff time & resources
$ 1
saved from recreating a lost document
$ 1
saved from finding a misfiled document

Would you like to go paperless with us?

Let us have a small chat online or in person. Some simple questions from us to understand your organization needs, and we can send you a financial proposal for your organization to go paperless.

happy Customers

We are proud to have customers in various business sectors in Kenya. It gives us a larger view of the problem to solve.

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